How do timesheet approvals work?

A member who needs time added or an entry changed sends a request with a reason. It goes to the Time Approvals page of the reviewers for that time: organisation managers, and the admin of every project the time belongs to. The reviewer approves or rejects it, and an approved request is applied and recorded in the entry's history.

Can employees edit their own timesheet?

If the organisation turns on self-service time edits, members can edit or split their own recent entries straight from the timesheet. Older entries, and every entry when the switch is off, go through a correction request instead. Either way the change is recorded.

Can I see who changed a time entry?

Yes. The History action on the timesheet shows every correction to an entry: the time before and after, who made the change, when, and the reason. Entries that were changed carry an Adjusted mark, and you can filter the sheet to show only those.

Can I add time manually?

Yes. Manual time is labelled as manual and has no activity level, because no input was measured. It fills only minutes that were not already tracked, so it never counts the same time twice.

How is billable time handled?

Each project is billable or non-billable, and a task can override its project. Projects nobody has classified are reported as not set, so that time is never counted as billable or non-billable by accident. Client invoices are drafted from the billable time.

What export formats are supported?

Timesheets export to PDF and Excel, with entry ids, time zone, and review marks. Reports export to CSV. Client invoices are issued as numbered PDFs from the same tracked time.

Does Colabio integrate with payroll tools?

Not directly. Export the timesheet as PDF or Excel, or the report as CSV, and import it into your payroll or accounting tool.

Timesheets you can sign off

Timesheet software where every change leaves a record.

Tracked time lands on the sheet as it happens. Members ask for corrections instead of quietly editing, reviewers approve or reject them, and every change keeps the time before and after, who made it, and why. Approved sheets export to PDF or Excel and turn into invoices.

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This week’s timesheet

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6h 12m

58%

A timesheet is only as good as its edit history

Most timesheet tools let anyone with access overwrite an entry, and the original is gone. That is why month-end turns into an argument. In Colabio, a correction is a request with a reason, an approval is a named person's decision, and the sheet shows which entries were adjusted. Payroll, client invoices and disputes all read from the same record.

Built for the review, not just the entry.

Six product decisions behind Colabio timesheets.

Approvals With a Clear Reviewer

Manual time requests and correction requests go to a reviewer: an organisation manager or the admin of every project the time belongs to. Never the person who asked.

Correction Requests

A member who cannot edit asks to change, delete or move an entry to another task, with a reason. Approving applies the change; rejecting leaves the entry as it was.

Full Edit History

Every edit, split, move, delete and approved request is recorded with the slots before and after, the person who made it and the reason. Adjusted entries are marked on the sheet.

Questions on an Entry

A reviewer can flag an entry with a question. The member answers with a note or a correction request, and the reviewer settles it. A flag never changes the time on its own.

Billable, Non-Billable, Not Set

Each project is billable or non-billable, and a task can override its project. Time from projects nobody classified is reported as not set, never guessed into either total.

Every Minute Counted Once

When two tasks claim the same minutes, from a second device, a late sync or manual time, the slot keeps one task and the sheet marks the overlap for review instead of double-counting.

Timesheet comparison

Capabilities	Colabio Timesheets	Spreadsheets & Basic Timesheet Apps
Where the Hours Come From	Yes:Tracked slots from the desktop app, plus manual time that is labelled as manual.	No:Typed from memory at the end of the week.
Changing an Entry	Yes:A correction request with a reason, approved by a reviewer. Organisations can let members edit their own recent entries directly.	No:Anyone with access overwrites the cell.
Edit History	Yes:Before and after, who and why, for every change. Adjusted entries are marked.	No:The previous value is gone, or buried in a file's version history.
Approvals	Yes:Manual time and corrections go to a named reviewer who is never the requester.	No:An email thread, or a manager's tick in a column.
Billable Time	Yes:Per project with task overrides; unclassified time reported separately as not set.	No:A column filled in by hand.
Double-Counted Time	Yes:Overlapping entries are counted once and marked for review.	No:Found at invoice time, if at all.
Output	Yes:PDF and Excel exports with entry ids, time zone and review marks; client invoices from the same billable time.	No:Copied into payroll or invoicing by hand.

The Colabio commitments

Timesheets should be fair to the person who worked the hours.

1. You See Your Sheet First

Members see their own timesheet, its edit history, and every request they made and how it was decided.

2. No Silent Edits

Nobody, managers included, changes tracked time without the change, the person and the reason being recorded.

3. Manual Means Manual

Manual time is labelled and carries no activity level. It fills only minutes nobody tracked, so it never inflates a day.

4. Deleting a Project Keeps the Hours

Time tracked on a deleted project stays on the sheet under the project's name, marked as deleted.

Frequently Asked Questions

Have questions about how Colabio works? Find answers below.

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